File management is a necessary evil associated with computers. It's really not all that much different than rummaging through a heap of papers on your desk except you don't get paper cuts. In either situation, a bit of organization and using the tools available can make the task easier.

 

Below are a list of links to sites that have information on file management.

Click on them and see if where they lead you is of any use



http://www.energyaction.ie/Link%20It/ict_windows.htm#fileexer


http://www.computorcompanion.com/LPMArticle.asp?ID=94

http://shelburne.k12.vt.us/scsforms/handbooks/file-mange-only.PDF

http://www.baycongroup.com/win98/win9800.htm (General windows help)

 

Just to give you an idea of how big a subject this is here's an ad from a course showing that they think a 7 hour workshop will cover it. The truth is that file management is something that needs practise, the basics will take a couple of hours to learn but from then on you will have to keep trying out the different aspects of it to see which most suit you.

What Is File Management?
-Discovering My Computer
-Changing Window Views
-Creating Folders And Sub-Folders
-Selecting Multiple Files
-Copying And Moving Files
-Viewing File And Folder Properties
-Using Send To...
-Deleting Files And Folders
-The Recycle Bin
-Zipping And Unzipping Files -Discovering Windows Explorer
-Using The Mouse In Windows Explorer
-File Management Using The Mouse
-Using Drag And Drop To Move And Copy
-The Right Mouse Button
-Renaming A File Or Folder
-Using The Desktop In File Management
-Moving Files To A Desktop Folder
-Drag And Drop On The Desktop
-Finding Files On Your Computer
-Creating Desktop Icons
-Integrating Data From Different Applications

Once you've learnt a bit about file management have a go at the exercises below.


Exercise 1


1. Open Windows Explorer:

2. Create a main folder on the A drive called Months.

3. Create 6 sub folders of Months called January, February, March, April, May, June.

4. Make sure you can see your main folder and all subfolders displayed on the left side of your screen.

5. Close Windows Explorer.

6. Open Microsoft Word: Type Today is Monday as the first line. Save this file as Monday and put it into the January Folder on your A drive. Close the file and repeat this exercise for each day of the week. (ie Tue, Wed, Thur, & Fri). Then close Word. (These are all Word documents you have created.)

7. Open Notepad: Type Today is Monday as the first line. Save this file as Monday and put it into the January Folder on your A drive. Close the file and repeat this exercise for each day of the week. (ie Tue, Wed, Thur, & Fri). Then close Notepad. (These are all text documents you have just created.)

8. Open Windows Explorer again, click on the A drive.

9. How many files in the January folder ?

10. How many word documents in the January folder?

11. How many text documents in the January folder?

12. Open Microsoft Word again, type This is a Rich Text Format document as the first line. Now save it a Rich Text Format Document into the January folder. Close Word. See how it looks in Windows Explorer.

13. What size are the files in your January folder?

14. Check the date they were last modified?

15. Move all of the text documents to the June folder.

16. Move the word files to the May folder.

17. Stay in the May folder. Rename the Monday file DAY 1.

18. Rename the Tuesday file DAY 2.

19. Sort the files in the January folder by Date.

20. Sort the files in the January folder by Size.

21. Sort the files in the January folder by Name.

22. Sort the files in the January folder by Type.

23. Delete all the files in the January folder.


Exercise 2


24. Open Windows Explorer:

25. Create a main folder on the A drive called ICT.

26. Create 4 sub folders of ICT called Computer Training, Career Planning, Internet Stuff and Personal. In Computer Training create 3 subfolders called Word, File Management and Powerpoint.

27. Make sure you can see your main folder and all subfolders displayed on the left side of your screen.

28. Close Windows Explorer.

29. Open Microsoft Word: Insert a piece of clipart into the document then save it as Picture 1 and put it into the Internet Stuff folder. Repeat this exercise until you have 5 documents in that folder (Picture 1-5). Then close Word. (These are all Word documents you have created.)

30. Open Notepad: Type Today is Monday as the first line. Save this file as Monday and put it into the Powerpoint Folder. Close the file and repeat this exercise for each day of the week. (ie Tue, Wed, Thur, & Fri). Then close Notepad. (These are all text documents you have just created.)

31. Open Windows Explorer again, click on the A drive.

32. How many files in the Internet Stuff folder ?

33. How many files in the Powerpoint folder?

34. MOVE all of the files into the Computer Training Folder.

35. Open Microsoft Word again, type This is a Rich Text Format document as the first line. Now save it a Rich Text Format Document into the Computer Training folder. Close Word. See how it looks in Windows Explorer.

36. What size is the largest file in your Computer Training folder? Rename the file Largest.

37. What size is the smallest file in the same folder? Rename the file Smallest.

38. Rename the folder from Computer Training to Computer Training 2000.

39. Looking at all of the files in the Computer Training 2000 folder which one was created first and what time would you say did you create it?

40. Copy all of the text files to the Personal folder.

41. Copy all of the word files to the Word folder.

42. Open the Computer Training 2000 folder again.

43. Sort the files by Date.

44. Sort the files by Size.

45. Sort the files by Name.

46. Sort the files by Type.

47. Now delete all the files in this folder.