Word document

 

CTRL+SHIFT+SPACEBAR Create a nonbreaking space
CTRL+HYPHEN Create a nonbreaking hyphen
CTRL+B Make letters bold
CTRL+I Make letters italic
CTRL+U Make letters underline
CTRL+SHIFT+< Decrease font size
CTRL+SHIFT+> Increase font size
CTRL+Q Remove paragraph formatting
CTRL+SPACEBAR Remove character formatting
CTRL+C Copy the selected text or object
CTRL+X Cut the selected text or object
CTRL+V Paste text or an object
CTRL+Z Undo the last action
CTRL+Y Redo the last action

Change or resize the font
Press To
CTRL+SHIFT+F Change the font
CTRL+SHIFT+P Change the font size
CTRL+SHIFT+> Increase the font size
CTRL+SHIFT+< Decrease the font size
CTRL+] Increase the font size by 1 point
CTRL+[ Decrease the font size by 1 point

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Apply character formats
Press To
CTRL+D Change the formatting of characters (Font command, Format menu)
SHIFT+F3 Change the case of letters
CTRL+SHIFT+A Format letters as all capitals
CTRL+B Apply bold formatting
CTRL+U Apply an underline
CTRL+SHIFT+W Underline words but not spaces
CTRL+SHIFT+D Double-underline text
CTRL+SHIFT+H Apply hidden text formatting
CTRL+I Apply italic formatting
CTRL+SHIFT+K Format letters as small capitals
CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing)
CTRL+SHIFT+PLUS SIGN Apply superscript formatting (automatic spacing)
CTRL+SPACEBAR Remove manual character formatting
CTRL+SHIFT+Q Change the selection to the Symbol font

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View and copy text formats
Press To
CTRL+SHIFT+* (asterisk) Display nonprinting characters
SHIFT+F1 (then click the text whose formatting you want to review) Review text formatting
CTRL+SHIFT+C Copy formats
CTRL+SHIFT+V Paste formats

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Set line spacing
Press To set line spacing to
CTRL+1 Single-space lines
CTRL+2 Double-space lines
CTRL+5 Set 1.5-line spacing
CTRL+0 (zero) Add or remove one line space preceding a paragraph

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Align paragraphs
Press To
CTRL+E Center a paragraph
CTRL+J Justify a paragraph
CTRL+L Left align a paragraph
CTRL+R Right align a paragraph
CTRL+M Indent a paragraph from the left
CTRL+SHIFT+M Remove a paragraph indent from the left
CTRL+T Create a hanging indent
CTRL+SHIFT+T Reduce a hanging indent
CTRL+Q Remove paragraph formatting

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Apply paragraph styles
Press To
CTRL+SHIFT+S Apply a style
ALT+CTRL+K Start AutoFormat
CTRL+SHIFT+N Apply the Normal style
ALT+CTRL+1 Apply the Heading 1 style
ALT+CTRL+2 Apply the Heading 2 style
ALT+CTRL+3 Apply the Heading 3 style
CTRL+SHIFT+L Apply the List style

Delete text and graphics
Press To
BACKSPACE Delete one character to the left
CTRL+BACKSPACE Delete one word to the left
DELETE Delete one character to the right
CTRL+DELETE Delete one word to the right
CTRL+X Cut selected text to the Clipboard
CTRL+Z Undo the last action
CTRL+F3 Cut to the Spike

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Copy and move text and graphics
Press To
CTRL+C Copy text or graphics
CTRL+C, CTRL+C Display the Clipboard
F2 (then move the insertion point and press ENTER) Move text or graphics
ALT+F3 Create AutoText
CTRL+V Paste the Clipboard contents
CTRL+SHIFT+F3 Paste the Spike contents
ALT+SHIFT+R Copy the header or footer used in the previous section of the document

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Insert special characters
Press To insert
CTRL+F9 A field
ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry
SHIFT+ENTER A line break
CTRL+ENTER A page break
CTRL+SHIFT+ENTER A column break
CTRL+HYPHEN An optional hyphen
CTRL+SHIFT+HYPHEN A nonbreaking hyphen
CTRL+SHIFT+SPACEBAR A nonbreaking space
ALT+CTRL+C The copyright symbol
ALT+CTRL+R The registered trademark symbol
ALT+CTRL+T The trademark symbol
ALT+CTRL+period An ellipsis

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Select text and graphics
Select text by holding down SHIFT and pressing the key that moves the insertion point.
Press To extend a selection
SHIFT+RIGHT ARROW One character to the right
SHIFT+LEFT ARROW One character to the left
CTRL+SHIFT+RIGHT ARROW To the end of a word
CTRL+SHIFT+LEFT ARROW To the beginning of a word
SHIFT+END To the end of a line
SHIFT+HOME To the beginning of a line
SHIFT+DOWN ARROW One line down
SHIFT+UP ARROW One line up
CTRL+SHIFT+DOWN ARROW To the end of a paragraph
CTRL+SHIFT+UP ARROW To the beginning of a paragraph
SHIFT+PAGE DOWN One screen down
SHIFT+PAGE UP One screen up
CTRL+SHIFT+HOME To the beginning of a document
CTRL+SHIFT+END To the end of a document
ALT+CTRL+SHIFT+PAGE DOWN To the end of a window
CTRL+A To include the entire document
CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode To a vertical block of text
F8+arrow keys; press ESC to cancel selection mode To a specific location in a document

Tip If you know the key combination to move the insertion point, you can generally select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word.
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Select text and graphics in a table
Press To
TAB Select the next cell's contents
SHIFT+TAB Select the preceding cell's contents
Hold down SHIFT and press an arrow key repeatedly Extend a selection to adjacent cells
Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly Select a column
CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode Extend a selection (or block)
SHIFT+F8 Reduce the selection size
ALT+5 on the numeric keypad (with NUM LOCK off) Select an entire table

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Extend a selection
Press To
F8 Turn extend mode on
F8, and then press LEFT ARROW or RIGHT ARROW Select the nearest character
F8 (press once to select a word, twice to select a sentence, and so forth) Increase the size of a selection
SHIFT+F8 Reduce the size of a selection
ESC Turn extend mode off

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Move the insertion point
Press To move
LEFT ARROW One character to the left
RIGHT ARROW One character to the right
CTRL+LEFT ARROW One word to the left
CTRL+RIGHT ARROW One word to the right
CTRL+UP ARROW One paragraph up
CTRL+DOWN ARROW One paragraph down
SHIFT+TAB One cell to the left (in a table)
TAB One cell to the right (in a table)
UP ARROW Up one line
DOWN ARROW Down one line
END To the end of a line
HOME To the beginning of a line
ALT+CTRL+PAGE UP To the top of the window
ALT+CTRL+PAGE DOWN To the end of the window
PAGE UP Up one screen (scrolling)
PAGE DOWN Down one screen (scrolling)
CTRL+PAGE DOWN To the top of the next page
CTRL+PAGE UP To the top of the previous page
CTRL+END To the end of a document
CTRL+HOME To the beginning of a document
SHIFT+F5 To a previous revision
SHIFT+F5 To the location of the insertion point when the document was last closed

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Move around in a table
Press To move to the
TAB Next cell in a row
SHIFT+TAB Previous cell in a row
ALT+HOME First cell in a row
ALT+END Last cell in a row
ALT+PAGE UP First cell in a column
ALT+PAGE DOWN Last cell in a column
UP ARROW Previous row
DOWN ARROW Next row

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Insert paragraphs and tab characters in a table
Press To insert
ENTER New paragraphs in a cell
CTRL+TAB Tab characters in a cell